Virtual Meetings

Posted on February 11, 2021 by Mat Boie

We have all become accustomed to using web-based applications for conducting meetings. In my line of work, it is easy to collaborate with coworkers or clients using platforms like Microsoft Teams, Zoom, or WebEx. Whether I am meeting internally with our drafting and production departments to coordinate schedules or walking through a new precast concrete project with a client, virtual meetings are a good method of communicating in this socially distanced land we live in these days. Below are some added tips for making the most of your next standard virtual meeting.

  1. Change your background – depending on the group, a professional background for external clients or a fun background for coworkers. Remember, people might get distracted if your distance learning kids are running around behind you so at a minimum use the blur effect.
  2. Mute your audio and turn off your camera by default – when you are ready, turn on the camera and make sure those same kids running around in the background are not screaming before pressing the unmute button.
  3. Share your screen – the days of talking on the phone and trying to describe which precast wall panel has thin brick and where the formliner starts are over. Share your screen so all parties are on the same page.
  4. Record your meeting – this is an easy step to do in case people join late. Instead of going back to the beginning and wasting everyone’s time to get one person caught up, the late attendee can catch up afterwards.
  5. Make sure you have a good audio connection – whether you are using a headset, AirPods, or your computer system, test it before to be confident you can hear others and others can hear you clearly.

Wells Concrete has been conducting Webinars and Virtual Lunch and Learns with a plethora of precast concrete topics to choose from. Click here for more information and to sign up: https://www.wellsconcrete.com/education/

Mat Boie
Sales | Estimating